Consumable List
We consistently run out of key consumables each month - we need to be on top of
Overview#
Purpose: We consistently run out of key consumables each month - we need to be on top of this process and ensure no items are low in stock - let alone run out of stock. The Brexit / Covid situation has added cost and timeframes onto orders- we need to be ahead of the game and ensure we buy in a timely manner, buy smart and buy from the best suppliers
Scope: This SOP covers only the process on replenishing our key consumables.
Responsibility: It is the responsibility of both warehouse personnel and procurement officer to follow the steps in this SOP.
Objective: The objective of this SOP is to ensure that we do not run out of stock of key consumable items.
Process Flow#
Procedure#
This process requires clear communication between Warehouse and Procurement Officer
This is a monthly task for procurement officer, done every first working day of the month.
- Procurement Officer distributes Consumable List (with warehouse sheet open) in Bragan - Procurement Skype Group. Request access to this Dropbox folder in order to access this list. Make sure to tag warehouse operator.
- Warehouse operator downloads and prints the consumable list, put it in clip board and manually check current stocks of the items listed and also to add their requested quantity for purchase.
- Warehouse operator will take a picture of the filled-up list and post the picture in Bragan - Procurement Skype Group, make sure to tag the procurement officer.
- Procurement officer will update the Master File according to what the warehouse operator filled-in. Master file is where we can add new consumables, designated warehouse location, images and other details. It will be automatically sync with the printable file (or you can refresh data in data tab)
Note: If there is a request for a new consumable item (not yet in the Master File), it should be requested through Bragan-Procurement Skype Group and must indicate Warehouse Location and Type of Consumable (Consumables, Hardware Tools,
Promotional Materials, ALT Room).
- Procurement officer will buy the requested items to relevant outlets such as eBay, Amazon, Wurth. You can see in the master file where you can buy the item. Make sure to have management check your shopping carts for approval before payment.
Note: Where possible items must be purchased through the most cost effective channel or from suppliers we hold an account with. AdHoc purchasing from non- approved suppliers will not be accepted - we need to use our buying power to get best pricing and service.
- Warehouse operator will be in-charge in taking pictures if the ordered consumable is delivered or arrived on site. Post the picture in the Bragan - Procurement Skype Group and tag procurement officer so he can record and update consumable list.
All Consumables must be stored in WH in consumables location, with location of any other items noted on the Consumable Master File.
- Procurement officer will check mid-month if all ordered consumables are delivered and received. If not then do a follow-up with the seller.
Approved Suppliers as of 2021#
eBay Scotts Antalis ABCON Hawkes Ventamac Quinns Newcel Wurth
Notes#
This section is important so Adhoc points and issues can be logged. Also, Q&A can be logged for suggestions for potential issues encountered. Also, log important notes needed for this system. Additional Notes:
This is a monthly task to procurement officer, make sure to do this every first working day of the month.
Warehouse and procurement should have clear communication about this to ensure that we do not run out of stock for key consumables. Make sure to update Master List
Potential Issues:
1 - ISSUE ENCOUNTERED: Stuck on Loading
RESOLUTION: Refresh Browser
2 - ISSUE ENCOUNTERED: Broken Links
RESOLUTION: Get the external link as this will allow other people to access the SOP without the need for login credentials and avoid broken links.
Attachments#
Consumable_List_Flow_Chart.… 16/12/2025