Health and Safety

1. Important Contacts

Health and Safety Officer – Adam

Fire Officer – Pawel

First Aid Officer – Andrew

Fire - 999

Police - 999

Monaghan Garda Station - 047 77200

Next of Kin - Contact Accounts

2. Site Safety / H&S Checklist

All staff is to be aware of our health and safety requirements, and although Health and Safety is the responsibility of Adam- all staff must ensure that best practice is followed at all times to promote a safe working environment.

Checklists are contained in the Dropbox link below

Daily Check#

Clean as you go approach. For general waste and rubbish. See a hazard? stop pick it up and fix it. I.e. trip hazards such as cardboard, loose-plastic and worn cables, etc. Once pick is complete all container doors to be closed/hook latched to prevent them from blowing in the wind. Mid-day check- visual check to ensure all containers are still closed, flammable objects are away from any naked flame. I.e. thinners etc. Close down check, no containers are left open, a forklift is in and secure, van keys are in and secure. All lights have been turned off, Compressor is turned off. Any unnecessary electrical equipment is turned off, for example, the bubble machine and tools in the alterations room.

Weekly Check#

Are the exit routes clear of all obstruction internally, externally and no fire doors held open with a wedge or piece of equipment? Are the exit route signs and emergency lighting working? Pedestrian areas being used no on foot in areas of loading bay? Are premises (including car park) tidy, rubbish removed weekly, and broken/obsolete/surplus equipment repaired or removed from the premises. Is there any damaged flooring in the public or staff areas? Are there any tripping or frayed/worn cables? Are combustible items such as bottle gas, oil, or chemicals securely stored? Are accidents reported as required and in register? Is first aid kit fully stocked? Are all rooms adequately ventilated and clean including the canteen and toilet facilities? Has the perimeter check been performed? Is there any damage to exterior walls/fencing? Have the security cameras been checked for obstructions i.e. Spider webs, trees, vehicles? Is all storage racking inspected and in good order?

Is housekeeping maintained to a high standard? Have all forklift and pallet truck inspections been completed and the register updated? (Oil leaks, tyre thread, lights loose component including wheels) Is Health and Safety included as an Agenda item for Safety Meetings with accidents and near misses discussed and appropriate action taken? Are all hand tools and equipment in good order? Have all out-service equipment tools etc. removed from site?

Bi-annually Check#

Has the written evacuation procedure plan been updated (yes), drill carried out, and recorded? Has forklift and pallet trucks test certificates been updated? Has an inspection of the premises been carried out and items needing attention reported as relevant? Are all filing/storage racks secured to walls? Havelocks and bolts on exit doors been checked for easy operation?

Annually Check#

Has the Safety Statement been reviewed /amended? Have the staff been advised of the review and been shown a copy of the amendments? Has the following equipment been serviced, and repairs identified carried out? Fire alarms, firefighting equipment, and emergency lighting. Fire Extinguishers in all areas & trucks. Forklifts. Roller doors in all areas.

Language#

Employees are expected to communicate in English in the following#

circumstances.

When communicating with customers, co-workers, and other affiliates during working hours. When English is necessary for safety reasons or emergency response When engaged in team-related work efforts such as picking, packing, Trello cards etc. When job performance is being monitored by a supervisor who only speaks English

Employees are free to communicate in another language when using English is not a business necessity such as during break and lunch.

Employees having concerns or questions regarding this policy should contact their immediate supervisor or HR

Note:

This is a non-exhaustive list and is subject to change.

3. Covid-19

Checklist -

General Environment Cleaning Program
Area/Item	Method	Frequency/Comments
Door and cabinet handles/light switches/kettle/fridge door	Spray with sanitizer Wipe dry	Twice Daily
Sink, taps, counters	Clean with bleach and warm water	At least daily and immediately if soiled
Waste bins	Empty Clean with neutral detergent and warm water	Weekly and immediately if soiled
Toilet, wash hand basin, Taps	Wipe with detergent and warm water	At least daily and immediately if soiled
Desks/Workstations	Visual Check	Ensure each has sanitizer and face masks
Desk/Keyboard/Mouse/Phone	Spray with sanitiser Wipe dry	Daily
Touch Points (clock-in machine, plugs, sockets, computer)	Spray with sanitizer Wipe dry	Prior to each use.

Forklift/Van controls & steering & Spray with all other shared equipment sanitizer Prior to each use.

Wipe dry

Coronavirus Cleaning Prevention

3.1 Cleaning Checklist Warehouse Week Commencing:

Area/Item to be cleaned	Frequency of cleaning /checking	Days of the week						Assigne to
		Mon	Tue	Wed	Thurs	Fri	Sat
Responsible individual
Daily Check Sanitizer on every desk?	AM
Check - Face Masks on every desk?	AM
Desk/Keyboard/Mouse/Phone	Prior to each use
Door handles	AM
	PM
Kitchen cabinet handles & fridge door	Daily
Light switches	Daily
Sink, taps, counters	Daily
Toilet, basin, taps	Daily
TouchPoints	AM
Forklift	AM
Van	Prior to each use

4. Reporting

All checklists must be presented to Accounts/Operations on a weekly basis by COB each Friday.

Notes#

This section is important so Adhoc points and issues can be logged. Also, Q&A can be logged for suggestions for potential issues encountered. Also, log important notes needed for this system. Additional Notes:

This is a non-exhaustive list and is subject to change. "Add important notes here"

Potential Issues:

1 - ISSUE ENCOUNTERED: Stuck on Loading

RESOLUTION: Refresh Browser

2 - ISSUE ENCOUNTERED: Broken Links

RESOLUTION: Get the external link as this will allow other people to access the SOP without the need for login credentials and avoid broken links.

3 - ISSUE ENCOUNTERED: "Type Text Here"

RESOLUTION: "Type Text Here"